Schengen Visa Documents
Complete application checklist
Quick Facts
Gather all required documents before your embassy appointment. Missing documents are one of the most common reasons for visa delays and rejections.
Passport 6+ months valid
Insurance €30,000 min
Photos 35×45mm
Bank Proof 3-6 months
Document Requirements Overview
A Schengen visa application requires extensive documentation — far more than the simple online ETIAS application. Having the right documents is crucial: incomplete applications are often rejected or delayed.
Requirements can vary slightly between embassies, so always check the specific embassy's checklist. This guide covers the standard documents required by all Schengen countries.
Required for All Applicants
- Valid passport: At least 3 months validity beyond planned departure, issued within last 10 years, with 2 blank pages
- Completed application form: Filled out accurately and signed
- Passport photos: 2 recent photos meeting Schengen requirements (35x45mm, white background)
- Travel insurance: Minimum €30,000 coverage, valid in all Schengen countries
- Visa fee payment: €80 for adults, €40 for children 6-12, free for under 6
Proof of Purpose & Itinerary
- Flight reservation: Round-trip booking or itinerary (some embassies accept bookings, others require confirmed tickets)
- Accommodation proof: Hotel reservations for entire stay, or invitation letter if staying with someone
- Travel itinerary: Day-by-day plan showing what you'll do and where
- Invitation letter: If visiting family/friends or for business (from the host in Europe)
Financial Documentation
- Bank statements: Last 3-6 months showing regular income and sufficient balance
- Employment letter: From your employer confirming position, salary, and approved leave
- Proof of income: Pay slips, tax returns, or business registration if self-employed
- Sponsorship letter: If someone else is paying, their financial documents plus a letter confirming support
Key Document Specifications
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Passport validity 3+ months Beyond planned exit date
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Photos 35x45mm White background, recent
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Insurance coverage €30,000 Minimum required
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Bank statements 3-6 months Most recent period
Passport Requirements in Detail
Your passport is the most important document. It must meet these criteria:
- Validity: At least 3 months beyond your planned Schengen exit date
- Age: Issued within the last 10 years
- Condition: Undamaged, with no missing pages
- Blank pages: At least 2 empty pages for the visa sticker
If your passport doesn't meet these requirements, renew it before applying.
Photo Requirements
Visa photos must meet strict Schengen photo requirements:
- Size: 35mm x 45mm
- Background: Plain white or light gray
- Age: Taken within the last 6 months
- Expression: Neutral, mouth closed
- Face coverage: 70-80% of the frame
- No accessories: No glasses, hats, or head coverings (except for religious reasons)
Financial Documents Explained
Financial proof shows you can support yourself in Europe. Requirements vary, but generally you should demonstrate:
- Sufficient funds: Approximately €50-100 per day of stay (varies by country)
- Regular income: Steady salary or business income over several months
- Stability: No recent large unexplained deposits (looks suspicious)
See our detailed bank statement guide for more information.
Keep Originals and Copies
Bring both original documents and photocopies to your appointment. Some embassies keep the originals, others only the copies. When in doubt, have both ready. For documents in other languages, you may need certified translations.
Document FAQs
Do I need to book flights before applying?
Most embassies accept flight reservations (not fully paid tickets) since you don't want to buy non-refundable tickets before knowing if your visa is approved. Some travel agencies offer "dummy" bookings for visa purposes. Check your specific embassy's requirements.
What if my documents aren't in English?
Documents in languages other than English or the local language typically need certified translations. The embassy will specify which languages they accept. Translation services at VACs can be expensive — consider getting translations done beforehand.
How much money do I need to show in my bank account?
There's no fixed amount, but as a guideline, €50-100 per day of stay is recommended. More important than the total balance is showing regular income and financial stability over several months.
Can I use a sponsor's financial documents instead?
Yes, if someone else is funding your trip. You'll need their bank statements, proof of income, and a signed sponsorship letter stating they'll cover your expenses. If the sponsor is in Europe, they may also need to provide an invitation letter.
What happens if I'm missing a document?
Your application may be rejected or delayed. Some embassies give you time to provide missing documents; others reject incomplete applications outright. Always double-check the checklist before your appointment.
Related Information
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